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Implementation of MIS

In this tutorial, we will get knowledge about the MIS Implementation concept and various integrated phases used in MIS implementation.
Submitted by IncludeHelp, on March 21, 2021

Implementation is a phase of system development where we implement all the planned work to create a new system or get enhanced existing ones. MIS implementation is a management process where all the objectives are implements in the form of an MIS system. This system is further used by management executives to do organizational activities. Successfully implemented MIS along with testing, may be used by top-level executives of the company in decision making.

Implantation is one of the most crucial phases of the MIS system. After successful MIS design, the implementation process starts. MIS implementation is a management process. The implementation procedure is straightforward. Implementation preparation starts with defining and establishing relationships between different tasks, assigning tasks for executing all tasks, making cost estimation, and developing a monitoring and control system. After successful implementation of the MIS; organizational changes occur.

Before implementing an MIS, MIS system must be designed using some certain steps which are as follows -

  1. Preparing organizational plans - Organizational plan is a process of defining a company's objectives or goal, to prepare companies to plan to aim to find the potential areas and how to do the task in a strategic manner so that company’s objectives can be achieved. After finding desired goals, tasks need to recognize to accomplish these goals. A good organizational plan can be prepared using the following stages
    • Strategic
    • Tactical
    • Operational, and
    • Contingency
  2. Workflow Planning - Workflow preparation can be divided into two parts:
    • Identifying or designing the workflow
    • Executing or scheduling it.
    A workflow can be planned using some set of organized activities.
  3. Training of personnel - It refers to the process of trained staff about operating procedures and standards. It also boosts the efficiency and awareness of employees. Employee training, according to the proposed MIS system, boosts performance, effectiveness, and productivity, as well as morale and work satisfaction.
  4. Application Development - Application development is an implementation plan which designs as per the system's need.
  5. Acquiring computer hardware - Acquiring computer hardware is a process to acquire hardware resources.
  6. Designing the format for data collection - It gives a direction to plan a blueprint of data storage.
  7. Construction of data files - Data files are the documents that store data into them and can be used for analysis whenever required.
  8. Operation of old and new systems in parallel - Existing system always gives fruitful direction to implement new ones with good strategies so that beneficial results can be achieved.
  9. Phasing out the old and inducting the new system - As time goes, new techniques and technology come into existence, due to this change old one system needs to replace to enhance work efficiency and accuracy.
  10. Evaluation, maintenance, and control of the new system - after implementation system needs to evaluate and can be validated to check whether the system is fulfilling all the necessary systems objectives or not.

The implementation of MIS involves the following steps,

  1. Information needs - It can be examined using information need as per the organization.
  2. MIS Objectives - MIS Objectives should be transparent in terms of what one wants to do with the information he/she receives. The planning, management control, and continuous flow of information are all related to the scale of the goals.
  3. Determine Sources of information - Information should be determined at the right time and right place. It may be internal or external.
  4. Information classification - Accounts, files, statistical articles, and other internal sources, as well as commercial and government journals, are external sources.
  5. Method of giving information - as its name implies that the method of giving information tells us about the information, its quantity, and formation as per our need.
  6. Cost profit analysis - It is used to find out the specific profit for the organization.
  7. Evaluation - Evaluation of MIS is a process in which the performance of an organizational MIS is determined.
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